  |
 |
|
BY-LAWS OF THE PHILADELPHIA DIVISION OF
THE UNITED STATES FENCING
ASSOCIATION, INC.
|
| |
ARTICLE I |
|
NAME |
|
The name of this division (the "Division") shall be the "Philadelphia
Division of the United States Fencing Association, Inc." |
|
 Back to Top |
|
ARTICLE II |
|
AFFILIATION AND TERRITORY |
|
1) The Division is the duly chartered subordinate constituent body of the
United States Fencing Association, Inc. (the "USFA") exercising powers
granted by, and performing duties directed under, and subject to the
Charter and By-Laws (collectively the "rules") of the USFA.
2) The jurisdiction of the division shall be the geographical area
consisting of the seven S.E. Pennsylvania counties of Philadelphia,
Bucks, Montgomery, Chester, Berks, Lehigh, and Delaware. |
|
| Back to Top |
|
ARTICLE III |
|
OBJECTIVES |
|
The Division shall regulate and supervise fencing under the rules
of the USFA in the territory. It shall conduct fencing competitions in
the territory including, but not limited to, Divisional and Sectional
Championships, and Divisional Qualifying rounds for the National
Championships. It shall promote and further interest in the sport of
fencing by such activities as the publication of fencing news, the
planning of fencing exhibitions, the conduct of competitions and by
providing assistance to schools, colleges and organizations in the
territory. The Division shall establish standards of conduct for the
best interest of fencing and shall exercise supervisory control over
members and other persons participating in Divisional activities to
insure that these standards are maintained. The Division shall further
the purposes of the USFA within the territory. |
|
| Back to Top |
|
ARTICLE IV |
|
MEMBERSHIP IN THE DIVISION |
|
1) Eligibility: Membership in the Division shall be open to persons
residing permanently or temporarily in the territory; or members of a
fencing club, school or salle d'armes located in the territory, who are
not members of another division of the USFA. Admission of members,
their classification, rights and responsibilities shall be governed
by the rules of the USFA.
2) Dues: Dues shall be payable at the rates and schedule determined
by the USFA. A member whose dues are in arrears shall lose all the
rights of a member until such time as the entire payment of the dues
is made. |
|
| Back to Top |
|
ARTICLE V |
|
1) EXECUTIVE COMMITTEE OF THE DIVISION: |
|
Management of the Division shall be vested in an Executive Committee
consisting of the officers of the Division (as hereafter defined) and
Congress Representatives as defined in the USFA By-Laws. Alternate
representatives to the Congress are ex officio (with voice, but without
vote) members of the Executive Committee and may substitute, in the order
designated at election, for Congress Representatives not present at any
Executive Committee meeting. |
2) ELECTIONS: |
|
a) Nominations: On or before April 1 of even numbered year, the
Nominating Committee (as hereafter defined) shall submit to the secretary
a slate of candidates for the offices of Chairman, Vice-Chairman, Secretary,
Treasurer (collectively the "Officers"), Congress Representative(s) and
alternate representative(s) to the Congress as the Division may be entitled
to pursuant to the rules of the USFA. On or before April 15th, the
secretary shall notify the division members of the slate of candidates
proposed by the Nominating Committee. This notification shall be made by
the posting of the proposed slate at all clubs belonging to the division.
In odd number years, existing officers, and representatives are deemed to
have been nominated for the same offices as they hold.
Supplemental nominations for officers, Congress Representative(s) and
alternate representative(s) may be made on written petition of not less
than 15 members of the division eligible to vote, provided that such
nomination shall only be effective if it is delivered to the secretary on
or before May 15th.
b) Voting Procedure - If not more than one nomination is made for any
office, the secretary of the Division shall cast the unanimous ballot at
the annual meeting for such nominee(s). If two or more nominations are
made for any officer's position, the nominee receiving the majority of the
votes shall be declared the elected. If no nominee receives a majority,
a run-off election shall be conducted between the two nominees who
received the largest number of votes in the initial election. In the
event of any tie for a position, the nominating committee shall vote to
break the tie.
c) Eligibility to vote, as provided by the rules of the USFA, is granted
to each member in good standing at any annual or divisional Special meeting.
d) Terms of Office: All elected positions shall be for a term of one
year commencing on August 1 following the election. |
3) MEETINGS AND ACTIONS OF THE EXECUTIVE COMMITTEE: |
|
a) Regular Meetings: The executive committee shall meet at such time
and place as may be designated by the chairman.
b) Special Meetings: Special meetings of the executive committee shall
be called by the chairman at such time and place as may be specified in a
written request by not less than three members of the committee, or when
designated by the chairman.
c) Quorum: A quorum of the executive committee shall consist of a simple
majority, which must include three officers.
d) Notice of Executive Committee Meetings: All members of the executive
committee shall be given not less than forty-eight (48) hours prior notice
of all executive committee meetings.
e) Removal of Members of the Executive Committee: Any and all members of
the executive committee may be removed for cause by vote of the members
of the division or by action of the executive committee. Members of the
executive committee may be removed without cause only by vote of the
members of the division. Cause shall be determined by the chairman,
vice-chairman or the congress representative(s).
f) Resignation: A member of the executive committee may resign at any
time by giving written notice to the secretary
g) Action of the Executive Committee: Unless otherwise required by law
or by the rules of the USFA, the vote of the majority of members present
(quorum necessary) shall be the act of the executive committee. Each
member of the executive committee, including the party presiding at such
meeting, shall be entitled to one vote. |
|
| Back to Top |
|
ARTICLE VI |
|
1) DUTIES AND COMPOSITION OF THE EXECUTIVE COMMITTEE: |
|
Governing policy of the division shall be made by the executive
committee. The executive committee of the division shall consist of the
officers (as hereafter defined) and the congress representative{s} (as
defined by the USFA by-laws) whose duties are as follows. The executive
committee shall delegate responsibility for the ongoing operations of the
division to the officers of the division. Officers of the division shall
meet as necessary to conduct the regular business of the division. At
meetings of the officers, a quorum will consist of a simple majority and
all votes will be by majority. |
2) OFFICERS: |
|
The officers of the division shall consist of a chairman, a
vice-chairman, a secretary and a treasurer. If so elected, the offices
of secretary and treasurer may be held by one person. The duties of the
officers are as follows:
- Chairman: The chairman shall preside at all meetings of the division
and perform such other duties as usually pertain to that office and are not
inconsistent with these by-laws. The chairman has the responsibility for
filing with the secretary and the treasurer of the USFA the reports
required to be filed by the rules of the USFA. The preparation of these
reports may be delegated to the secretary and treasurer of the division.
- Vice-chairman: In the absence of the chairman, the vice-chairman shall
preside at meetings and perform the duties of the chairman. The
vice-chairman shall appoint the nominating committee members (as hereafter
defined). The vice-chairman shall also perform any other duties as may be
assigned by the chairman.
- Secretary: The secretary shall conduct all official correspondence;
keep a record of the meetings of the division; issue notices to members
of all meetings (as needed) and perform such other duties as may be
assigned by the chairman or the sectional or national bodies of the USFA.
- Treasurer: The treasurer shall keep the accounts of the division;
receive all monies, fees, dues, etc.; pay all bills approved by the
executive committee and preserve all vouchers for such disbursements. The
treasurer shall, at the annual meeting of the division, submit a report of
the financial transactions of the preceding year. The treasurer shall keep
all funds of the division in such account(s) as the executive committee may
prescribe. Nominal disbursements may be made from a petty cash fund under
such regulation and control as may be established by the executive
committee. The treasurer shall perform such other duties as may be assigned
by the chairman or other proper authority of the USFA.
|
3) POLICIES AND PROCEDURES MANUAL: |
|
A manual will be maintained for the purpose of providing direction for
the ongoing operation of the division. The provisions of the manual shall
not contradict either the USFA or Division By-Laws.
a) Additions and modifications to the manual may be proposed by any member
of the division. Suggestions for changes shall be submitted to the
Secretary of the division for inclusion in the next scheduled meeting of
either the executive committee or the annual meeting - whichever comes first.
b) To take effect, changes to the manual must be approved by a majority
vote of the executive committee (or the general membership at the annual
meeting).
c) Unless special provision is voted at the time of the vote, changes to the
manual will take effect at the beginning of the next fencing year. |
|
| Back to Top |
|
ARTICLE VII |
|
DIVSIONAL MEETINGS |
|
1) Annual Meeting: An annual meeting of members of the division shall be
held each year prior to June 30. Written notice of the date, time and
place of the annual meeting will be posted at all clubs in the division not
less than fifteen (15) days in advance of the meeting. The notice shall
contain a statement as to any proposed amendments to the by-laws or policies
and procedures to be voted on at the meeting; and a statement of any other
matter requiring a vote of the membership. In election years, the slate of
nominated officers, Congress representatives and alternate representatives
will also be posted for review.
2) Special meetings: Special division meetings may be called at any time
and place by the chairman, or shall be called by the chairman upon the
written request of not less then thirty (30) members of the division. All
members shall be given at least seven (7) days prior written notice of all
special meetings. The notice shall set forth the business to be transacted
at the special meeting. If changes to the by-laws are involved, written
notice must be given at least fifteen (15) days prior to the meeting.
3) Proxy: Every member of the division entitled to a vote at a meeting of
members may authorize another person or persons to act for him by proxy,
which must be signed by the member. Every proxy shall be revocable by the
member executing it. Proxies must be delivered to the secretary prior to
the beginning of the meeting.
4) Vote by Members: Action of the members shall be authorized by a simple
majority of votes cast at a meeting in person or by proxy. Each member is
entitled to one vote as provided by the rules of the USFA.
5) Quorum: A quorum shall consist of not less than seven (7) members of
the division present in person at a meeting, including at least three (3)
executive committee members and at least one (1) officer. If the withdrawal
of one or more members results in a loss of quorum, the meeting shall be
adjourned at that time. Votes completed prior to the loss of quorum shall
stand. |
|
| Back to Top |
|
ARTICLE VIII |
|
NOMINATING COMMITTEE |
|
As per Article V, Section 2(a), the nominating committee shall consist of
three (3) division members not running for office, and shall elect among
themselves a chairman. The committee shall be responsible for submitting a
slate of candidates and for the breaking of tie votes as put forth on
Article V, Section 2(b). The Nominating Committee shall be appointed in
even numbered years and shall continue through the odd numbered year
following. |
|
| Back to Top |
|
ARTICLE IX |
|
AMENDMENTS |
|
Amendments to these by-laws are by majority vote of the membership and no
amendment shall be made which is inconsistent with the rules of the USFA.
Any member can propose an amendment(s) to the by-laws of the division by
submission in writing to the secretary of the division. The executive
committee shall then vote for acceptance or rejection as a proposed
amendment. Proposed amendments shall then be put to a vote by members of
the division. |
|
| Back to Top |
|
ARTICLE X |
|
ORDER AND PROCEDURE |
|
Reference to Robert's Rules of Order. |
|
| Back to Top |
|
ARTICLE XI |
|
LIABILITY |
|
With USFA members: This Division shall have no liability to any
third party for any debt or obligation of any member, nor shall any member
have any liability to any third party for any debt or obligation of this
Division or any other component of the USFA.
With the USFA: This Division is an integral part of the USFA, a
Colorado Nonprofit Corporation (in accordance with Section 501c(3) of the
Internal Revenue Code) and, as an administrative unit of that corporation,
its activities and affairs shall be managed, and its powers exercised, under
the ultimate direction of the Board of Directors of the USFA. This Division
is not an independent or autonomous legal entity. |
LEGAL ACTION |
|
This Division shall not file any lawsuit as a party plaintiff, hire
legal counsel, file any response to any lawsuit, respond to any subpoena,
or take any other legal action without the prior written approval of the
Executive Director of the USFA. In the event that the Division is served
with any summons, complaint, subpoena, injunction, or other form of legal
process, the Division Officer receiving the legal processs shall so notify
USFA Headquarters within twenty-four (24) hours of such service. |
GOVERNING LAW |
|
This Division shall be governed by, and these by-laws shall be construed
in accordance with, the laws of the State of Colorado, where the USFA is
incorporated, regardless of where the Division is located. |
|
| Back to Top |
|
ARTICLE XII |
|
EFFECTIVE DATE |
|
These by-laws shall become effective upon majority vote of the members
of the Division at the time of the vote. |
| |
|
These by-laws were voted on and passed unanimously, on May 31st,
1998 at the Annual General Meeting of the Philadelphia Division - USFA.
Amendments to these by-laws were voted on and passed on November 14th, 1999.
Rosemary Turunc - Secretary
Philadelphia Division - USFA |
|